• Please provide the following contact information:

  First Name
  Last Name
  Organization
  Work Phone
  Home Phone
  FAX
  E-mail
  Your Web Site

  Please Note:  ONLY items listed will be allowed to be sold to avoid duplication.  Photos are necessary.  Please send photos of your exhibit, along with a self-addressed stamped envelope.  You will be notified of you acceptance.  Photos will be returned by vendor request.  No refund of your application fee will be made unless your application is not accepted. If an emergency occurs and you are not able to attend, your application fee will be held and you may participate during our next festival free of charge.  We do not have rained-out dates.   

   The Warm Springs area is known for having unique hand-crafted items and we generally like to have the majority of our exhibitors display unique hand-crafted items as well.  We have decided that we will allow some retail merchandise.  Exhibitors are still required to submit pictures of their exhibits along with a list of merchandise.  The vendors will be separated accordingly.  1) Hand-crafted   2) Retail Merchandise   3) Food  4) Nonprofit or Civic Club.  There are limited spaces available in each category.  Please see map below. 
   

• Select any of the following options that apply:
  Arts or Hand made Crafts
  Food
  Non-Profit/Civic Club
  Other-Explain
  
   
• Please give a brief description of you merchandise.
  
   
• Have you set up in Warm Springs previously?
  Yes No
  
   
• Do you need electricity?
  Yes No
  
   
• Do you need water?
  Yes No
   
• Do you have any special needs?
  

  Check appropriate lines:
  
  $25.00 per 12’ by 12’ space. (No charge for hands-on-craft, please see application for details.)
  
  $15.00 additional for electricity (limited availability)
  
  Total Fee $

  

  

   Spaces are assigned on a FIRST PAID basis.  All spaces must be paid by April 12th
  Make check payable to: Warm Springs Area Tourism Association

   And Mail to:   Warm Springs Area Tourism Association
                           Warm Springs Spring Fling/Roosevelt Days
                           P.O. Box 578
                           Warm Springs, GA 31830

  PLEASE READ CONTRACT BELOW THEN CLICK SUBMIT

Warm Springs Area Tourism Association
2011 SPRING FLING  April 9th and 10th 2011

CONTRACT FOR FOOD VENDOR, ART/CRAFTS/ANTIQUES/& OTHER VENDORS

 I hereby make application for          FOOD            ARTS/CRAFTS                   RETAIL                   NONPROFIT/CIVIC CLUB (please circle one) booth space for sale purposes at the 2011 Warm Springs Spring Fling April 9^th, 10^th, 2011 and agree to the following conditions: 

1)       I agree to the $25.00 booth fee for each 12’x12’ space, with an additional $15.00 charge for electricity.  If extra space is needed, I must purchase an extra full space.  I understand that there are four different categories and spaces are limited in each area.  I understand that NO refund will be made unless my application is not accepted.  I understand that there are no rained out dates.  I understand that if I cancel for any reason, I will not be refunded my application fee, but I will have the opportunity to participate in the next festival if I notify WSATA at least two weeks prior to the event of my cancellation. No-show vendors are not given the opportunity to come back for free during the next festival event.  I understand that I will be notified of my acceptance via email, telephone, or writing.   

2)       ARTS/CRAFTS Vendor- I understand that if I make crafted pieces on site and demonstrate my talents to customers and allow them to observe, I can deduct $15.00 from the application fee.  (This pertains ONLY to the hand-crafted exhibitors, for example:  Spinning Pottery, molding clay pieces, Carving wood sculptures, painting, etc.)

3)       FOOD Vendor-I agree to meet the Food Guidelines for Special Events in Meriwether County.

4)       ARTS/CRAFTS/ANTIQUES & OTHER Vendors- I agree to have my exhibit set up and ready for viewing by 9:00am Saturday & Sunday October 18^th & 19^th .  I further agree that I will not dismantle my display prior to the end of the show at 6:00pm.  Permission is granted to begin set up on the Friday before the festival, but no earlier than 4:00pm. 

5)       I agree that I will sell only the foods and merchandise listed or agreed upon in this contract.  Booth space allocated under this contract is for the exhibitor who signs the contract and may not be sub-leased to other people for display purposes. 

6)       ID Badges are required for all exhibitors and helpers.  Badges will be supplied by the Warm Springs Area Tourism Association Committee.

7)       I agree to keep and maintain show grounds, practicing all rules, particularly for safety.

8)       I understand that I should bring all needed display props including tables, hanging materials, folding chairs, electrical cords, water hoses, tents, etc necessary for my exhibit.

9)       The Warm Springs Area Tourism Association will not be responsible for any injury of loss that may come to an exhibitor, his/or her employees or goods for any cause whatsoever while show premises are being occupied under this agreement.

10)    The Warm Springs Area Tourism Association does not provide any insurance.  Insurance must be acquired and paid for by the exhibitor.  I hereby relieve the management of the show of all responsibility in connection with the safekeeping of the property while said properties are at the show. 

11)    It is the sole responsibility of the exhibitor to take appropriate measures to secure booths and inventory against loss.  The Warm Springs Police Department does patrol the area in such events, but will not be responsible for such losses.

12)    It is the exhibitors sole responsibility to comply with all sales tax requirements and reporting of sales to the Georgia Dept. of Revenue, Sales and Use Tax Division.

13)   I agree that I will use the designated parking area located behind the train.  I understand that parking is NOT allowed in front of the Welcome Center; it is used for customers only. 

Typing you name below states that you agree with the above contract.

          Signature:                                                 Date: